Board Meeting Minutes
November 12, 2019
The regular board meeting of the Linn County Master Gardeners was called to order at 1:04
Betty Goergen, President
Randy Peckham, 1st Vice President
Pam Nelson, 2nd Vice President
Brenda Winslow, Secretary
Ann Capps, Treasurer
Nancy Hammond, Member at Large
Karin Magnuson, Member at Large
Ranee Webb, Member at Large
Janice Gregg, OMGA Rep
Brooke Edmunds, Extension Horticulture
Elizabeth Records, MG Program Assist
David Krieger, Demo Garden Coordinator
Approval of Minutes-
October minutes were approved as written
http://extension.oregonstate.edu/linn/lcmga-board-meeting-minutes is the website where all the minutes can be seen.
Treasurer Report-Ann Capps
Income for the month $757.08
Expenses for the month $95.90
Checkbook balance as of October 31, 2019 is $15,178.45
$10,000 Annual CD Willamette Bank.
Total Balance of Funds $25,178.45
Extension Report-Brooke Edmunds, Elizabeth Records
Brooke went through a hand out.
The front page details the changes being made for the new incoming class. New trainees now have to complete 45 hours of training instead of 66 their first year. This change aligns with the state standard, as well as the national standards.
The starting dates are shifting so class begins in March instead of January. Hands on garden labs will be included in the summer. Brooke is planning on using more hands on training in the demo garden.
Consequently with the class starting later it may effect some of the new trainees who helped with projects in the spring. There will be a “quick start” volunteering process with Elizabeth so that som new trainees will be able to work those early projects, such as the Pollinator Conference.
Opportunities for Certified people to meet the volunteers are being added to the calendar.
There will be 2 meet and greets in the extension office. December 12th from 5:30-6:30
and December 13th from 12-1pm.
1st day of class, March 5th at noon, is a potluck lunch that everyone is invited to attend.
April 2nd will be the committee fair at the extension office from 3 to 4 pm.
30 people for both counties that have signed up for the 2020 class. The deadline for sign-ups for the class is December 3rd.
The back page of the hand out included some updates to the Master Gardener program and some changes in vocabulary. Contact the office if you would like a copy of the handout.
We discussed a new data base that is almost ready. It is an information finding site that Master Gardeners will be able to use anywhere there is internet. The OMGA is almost finished with this project. Volunteers from all counties can access when looking for answers to questions at clinic tables, the office and various venues.
Graduation was November 14th.
Larry Steele meets the qualifications for a Lifetime member. It was moved with a second that Larry be honored at Graduation as a new lifetime member.
LCMGA dues will be $15 again and $18 after the first of the year. If people choose to pay with a credit card using either the HotSpot or our web site we will be adding .50 cents to cover the transation cost.
Cocoon Cleaning Classes-Susan Morton
They finished this fall’s schedule of 12 cocoon cleanings. There were 150 people in the classes total and the evaluations are positive. During the 12 classes, Master Gardeners sold almost $2000 in bee supplies. Ranee has to buy more supplies and has to make more wood blocks. They have 4 woodworkers creating the supplies so now they can get started working on the nesting items. The cocoons at Rich Little’s house have not had a good year. They just barely have enough cocoons so they picked up some extra cocoons to have plenty for the bee event.
This year’s key note speaker is one of the authors of Bees In Your Backyard, Olivia Carril. OSU is helping to fly her here from Arizona to do several events.
Demo Garden Happenings-Dave Krueger
Dave is doing a winter garden with carrots, beets, lettuce and cabbage. They are still cleaning up but the gate is locked because the shredder is inside.
They had about 10 regular volunteers for the year, which is higher than other years.
At least 300 pounds of vegetables were donated. The raised beds helped increase production.
Hot Spot-Betty Goergen
Betty picked up a 2nd hotspot. We only had one and needed more for the bee events being held. The board approved the 2nd one and will pay the bill for it, which is $20 per month after the initial cost of approximately $70. In total both hot spots cost $50 per month.
Ranee will write out operating instructions to go with the Hot Spot. They will be in the extension office for check out.
OMGA Report-Janice Gregg
The Friday, November 1st meeting was a grant workshop. The grant speaker was very good and Janice will be happy to share any of the info if someone wants to see it.
Saturday they discussed mini college. This year it is July 24 & 25 at the CH2M Hill Center at OSU. Daily fees are $49.00 including lunch. Janice is looking for volunteers to help with Mini College.
New logo and check out-Betty Goergen
She has made an equipment checkout sheet. All bags will have a check off list on the outside of the bag . Do not check out an item if all the pieces are not inside.
We looked at 2 samples of logos to choose from for our new Linn County logo. Brooke made a suggestion for the wording. We voted on one and Betty will finish it for use.
January to May will be regular meetings at 6 pm, on the 3rd Thursday of the month at the Albany Library..
In March there will be 4 weeks of brown bag talks for noon on Wednesdays.
Budget 2020-Betty Goergen
Quickbooks is now in the budget to buy next year.
Seed to Supper budget increased as per Elizabeth’s request for materials. They need to buy books and will work on teaching bi-lingual classes. There are 4 instructors that will each get $50 per class in addition to the $400 for books. The board asked Elizabeth to hold to only 4 classes and not adding more. We don’t have the resources or volunteers for more classes.
There was a discussion on what is needed for the bee supplies for next season to explain the amount for this on the 2020 budget.
Under technology: we need another computer and 2 tablets for all the events. That was also included in the budget.
A motion to accept the budget was passed.
Upcoming Events/Other Business
Meeting Adjourned at 2:20
Respectfully submitted by Brenda Winslow, Secretary